What exactly does an event planner do?

 

 Event planning is the processing of managing a project such as a ceremony, meeting, party, team building activity and trade show .Event planners job is to ensure everything related to an event is well taken care of and well planned. Being an event planner is all about throwing the most awesome shindig ever.

 

 

An event planner is responsible for organizing corporate or private events for companies or individuals. Event planner involves more than decorating or organizing an event, it requires a lot of creativity and effort.

 

Event planner is skilled at juggling many tasks. Scouting locations, soliciting bids, managing vendor relationships and client communications, creating and negotiating contracts, and managing budgets are all typical functions in the event planner duties.

 

Event planning is one of the most stressful and difficult jobs in the world and require a lot great effort. So many people who are not into event planner find it so easy, but the truth is that event planning is not a playful and easy job. There are so many successful event planners in the world today, because they put in a lot effort to make it there.

 

An event planner is charged with creating, experience, and bringing vision to life, which means inspiring multiple pots. Events planner works on different project simultaneously.

 

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Skills event planner needs to be successful

 

Creativity

Creativity is a special skill event planner need to be successful; you need to use your creativity to bring a vision to life. Even though your events may not have a lot of room for innovation and creativity, there is always wiggle room to do things differently even if you are limited by the requirements of your client. As an event planner you need use your creativity in a unique way, by choosing a unique venue, creative ideas, or have a motivational speaker.

 

Organizational skills

This is where event planner works on several projects concurrently, each with its own set of deadline. This means you have a lot projects to deliver in other to meet up. By developing your organizational skills, you ensure you create a healthy and productive work environment for yourself and your entire team. Event planners are highly organized people. So wonderful list must have qualities is keen eye for detail and sharp organization. In order to be a successful event planner there are certain skills that are needed. 

Due to the nature of event planning, organizational skills are a must. An event planner is typically in charge of coordinating and managing a meeting, party, convention, or large event. For example, most hotels have an event planner that is in charge of every aspect of a convention or wedding that is being held at the hotel. The event planner will work with the company of group holding the event to make sure it runs smoothly.

The nature of event planning is very fast paced and required flexibility and organizational skills.

 

 

Planning

Planning and preparation is the first thing that takes place in event planning. There are lot of planning and procedure you need to discuss with your team and the owner of the event.  What I meant here is that, for example you planning for a particular ceremony, you will need every detail of the ceremony before you go on and plan for it. This requires being highly organized.

As an event planner will need to know the right questions to ask in order to make sure to have all the information to prepare and plan for the event. Planners should be able to recall even the smallest of details. Meet deadlines, schedule deliveries and setups, and be on time with everything all with a smile.

A successful event planner infuses qualities like passion and enthusiasm in their everyday work. They are self motivated and live to feel a pang of pride after delivering an event that their guests truly satisfy with.

 

Negotiation

Knowing how negotiate well can help you gain confidence, get a fair deal, and improve your strategic planning. Negotiation is one of the core events planning skills all great event planners possess. Whether it’s a discussion on budgets or timelines, with your clients or vendors, negotiations skills help you better at your job. 

If you consider yourself good at bargaining, then you possess an important event planning skill. It is crucial for event planners to be able to negotiate a contract with a sponsor or get the best possible deal while booking a venue.

 

Communication 

Communication is one of the vital skills needed as event planners. Event planners possess great communication skills and aren’t afraid to talk to suite executives, event attendees, donors, brand sponsors, and, of course, vendors. You also need to possess equally strong writing skills to convey information accurately with confidence, respect, and clarity.

Event planners are great listeners, which helps them understand the needs and wants of their client. Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges. 

Event planner responsibilities

§  The responsibilities of an event planner are to be able to communicate well the client.

§  Event planner must pay attention detail using information from several sources to plan a successful event. 

§  Reviewing bills and approving payments

§  Make sure client are satisfy with their jobs 

§  Organizing every equipment need in advance.

§  Coordinating transportation and food 

§  Listening attentively to customer requests and keeps records of these requests.

 

 Summary

Event planners is not just about coordinating or organizing an event, it require a lot great difficult. It is all about continuous learning and improving with each event. If you have all skills mentions above earlier, you are qualified to be great event planners. Whether working for an event planning company or another type of business, an event planner ensures everything related to an event is taken care of, from idea conception, preparations, and day of logistics. With all these you can still become a successful event professional since most of these can be developed through determination and willingness to learn.